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Collection Development Guideline
Reconsideration of Materials
The District recognizes the right of individuals and libraries to question the inclusion of materials in the District collection. The Library will give serious consideration to each patron’s opinion. Only requests from patrons in our service area shall be considered.
Once a decision has been made on an item, no future challenges will be accepted for the next two years unless the area(s) of concern are substantially different.
Decisions on SCs are based on careful review of the objection, material, and Library policies, including these guidelines, the Library Bill of Rights, and the American Library Association’s guidelines on intellectual freedom.
The District develops resources to help local libraries provide the best possible services for their patrons and communities. There are two audiences for District resources: those resources helpful for training and improving librarians and those resources the District provides to the public on behalf of the local libraries.
“Collection” refers to any materials selected for and owned by the District. These guidelines govern only those resources obtained by the District and do not govern the collection of the District Center (Oil City Library).
The focus of the collection shall be to support the collections of local libraries as well as state library initiatives and trends.
The collection may be composed of a variety of styles, formats, and levels of difficulty. The collection shall be selected and made available to the entire district, though selected materials in the collection may only be made available to librarians.
The collection shall be reviewed and revised on an ongoing basis to meet current and anticipated needs. The District strives to meet collection standards set forth by the state of Pennsylvania’s Office of Commonwealth Libraries. The District recognizes and respects intellectual property rights and conforms to legislation regarding copyright protections.
Ultimate responsibility for the selection and withdrawal of materials rests with the District Consultant, who operates within the framework of policies and procedures set forth by the Oil Region Library Association. Suggestions and participation from library staff members and the public are encouraged and given serious consideration in the management process. Allocation of the materials budget will be determined based on collection focus, indicators of use, and cost per item.
Impartiality and judicious selection shall be exercised in all materials acquisitions practices. Selection of materials does not indicate endorsement by the District of the contents or views contained within those materials.
No materials are excluded from selection on the basis of race, nationality, sexual orientation, political, social, or religious beliefs. Each type of material will be judged in its entirety, not on the basis of isolated passages or sections. Each item will be judged in terms of its own kinds of excellence and for whom it is intended.
The District strives to provide access to the greatest number of quality materials possible to serve the over 130,000 residents in our service area. We work in tandem with our local libraries and place a higher emphasis on materials unlikely to be purchased by them. Higher emphasis will be placed on resources that meet the needs of underserved populations, including those who have broadband challenges. Patron recommendations are welcome through our website or in-app features and are regularly reviewed for trends and unmet needs. The collection is selected to be useful, diverse, inclusive, and responsive to community needs.
Digital collections (eBooks and downloadable audiobooks) face unique challenges to curation; namely that the content is licensed, not owned, by the District. Publishers allow libraries to purchase content under models ranging from metered licenses (allowing a certain number of checkouts or a certain length of time) to purchase costs being 5-6 times higher than retail to not allowing libraries to lend titles at all.
With these restrictions in mind, the focus of the popular digital collection will be on current titles. Purchasing multiple copies, having every format, filling author backlists, and owning completed series will not be a priority. License cost will weigh heavily in selection.
The collection will regularly be evaluated to determine if the provided resources are still supportive of the mission of the District and the needs of local libraries. The evaluation is crucial to developing and maintaining a useful collection.
The District recognizes the right of individuals and libraries to question the inclusion of materials in the District collection. The Library will give serious consideration to each patron’s opinion.
Individuals questioning material in the library collection may request reconsideration of a selection decision by submitting a written Statement of Concern (SC) to the District Consultant. The Consultant will respond in writing to the individual’s SC and include a copy of these guidelines. Any appeal must be requested in writing to the District Administrator for review by the DAC.
The SC form can be found on the District website. Only requests from patrons in our service area shall be considered.
Once a decision has been made on an item, no future challenges will be accepted for the next two years unless the area(s) of concern are substantially different.
Decisions on SCs are based on careful review of the objection, material, and Library policies, including these guidelines, the Library Bill of Rights, and the American Library Association’s guidelines on intellectual freedom.
These guidelines will supersede all previous selection and deselection policies and guidelines. The guidelines shall be reviewed periodically.
Approved by District Advisory Council June 28, 2023
The Feedback, Grievance and Evaluation Procedure delineates the guidelines for the Oil Creek Library District to receive and respond to feedback, settle grievances, and conduct District evaluations.
Feedback is understood to be any suggestion for improvement or general question regarding District services. Feedback is accepted from any member library director, staff, volunteer (including Board members), and patrons.
A grievance is understood as an issue that needs an outside mediator for resolution. If the issue is with the Consultant, the mediator will generally be the Administrator. All other grievances will generally be mediated by the Consultant. The grievance process is not intended to resolve in-house conflicts (e.g. staff vs. director). It is intended to help resolve issues between two or more member libraries, a board/director conflict, or an issue the member has with District services. Any Staff or Volunteer, including Board members, of member libraries may initiate this process.
Evaluations are understood to be evaluations performed on District services. District employee evaluations will be conducted in conjunction with the policies of Oil Region Library Association.
It is expected that any feedback given will be constructive and professional. It is expected that all parties will work to resolve any grievances in good faith, following the reporting protocol.
It is expected that if the District feels that they are not able to implement the feedback or be helpful in resolving a grievance that they will respond accordingly to the submitter with the reasoning and any other helpful resources.
It is expected that evaluations will be conducted regularly and in good faith with all affected parties.
A log of all feedback and grievances will be kept at the District office. The District will strive for keeping a balance between the desire for anonymity and the need to keep individual concerns from affecting the group dynamics.
The District will share relevant responses to questions and feedback with member libraries in a consistently accessible manner. Any applicable issues and concerns that arise through the year will also be addressed and reviewed during the mid-year and annual strategic review processes.
Evaluations of District services will be shared in summary with all member libraries and will be maintained at the District office. Evaluations of District will be kept confidential and in the Personnel files held by Oil Region Library Association.
Records will be kept according to the Oil Region Library Association Document Retention Policy unless otherwise specified.
The OverDrive Collection Guidelines articulate the unique challenges and purposes of the Oil Creek District’s OverDrive collection. The collection is still subject to the Collection Development Guidelines and only defines those aspects which require more detailed guidance than the general guidelines.